E4629 Environmental and Social Screening Section of the Grants Operational Manual used for preparation of the EU/IPA Agriculture and Rural Development Institution Building Project (World Bank Trust Fund) December, 2013 This Environmental Screening Procedure is an excerpt of the existing Montenegro Institutional Development and Agricultural Strengthening Project Grant Operational Manual. It is set up as a part of an overall operational manual that will define all of the details and specifics as related to the grant applications, including the sectors that can apply, the scope of grants, the funding, review procedures, governing bodies and responsible parties, etc. This excerpt is meant to illustrate the adequate environmental safeguard provisions which shall be in place prior to approval of the new Project financed by EU/IPA and administered by the World Bank Trust Fund. 2 All projects to be financed under the EU/IPA Agriculture and Rural Development Institution Building Project Grants Program (here-in called the Grants) will be subject to a social and environmental review process. These procedures aim at addressing both the requirements of the Montenegro legislation and the World Bank safeguard policies, as the institutional body responsible for administering the EU/IPA funds through an established Trust Fund. The screening process will: 1.) Build on the existing and substantial capacities developed under the World Bank (IBRD and GEF) GEF financed MIDAS Project 2.) Utilize as much as possible the institutional capacities developed under the MIDAS 3.) Establish their own Grant Operational Manuals which shall define the entire process of applying for, screening and approving the Grant applications, of which this environmental screening procedure will be an integral part. 4.) Be a part of the overall implementing, management and monitoring and reporting process, as is defined by the actual Grant Operational Manual that is to be developed. Upon receipt of grant applications the Sector for payments together with the Project Grants safeguard specialist will check the Checklist in Annex 1 and through it conduct environmental and social screening according to the information provided in the application. The Checklist will be an integrated part of each grant application. Using the Checklist projects will be classified into one of the following 3 categories: (a) Projects for which an Environmental Impact Assessment is mandatory under the Montenegrin legislation (Law on Environmental Impact Assessment No 80/05, and relevant secondary legislation, including the Decree on projects subject to the EIA Official Gazette of Montenegro No 20/07 and the Revision of the Decree published in the Official Gazette of Montenegro No 47/2013), based on project characteristics, location, and/or characteristics of the potential impact; (b) Projects for which adequate environmental assessment instruments (e.g.EMP) are required in line with World Bank procedures (and based on the Checklist, where more than one answer has been “yes” and/or with complex mitigation measures beyond those listed in the Checklist); and (c) Projects that do not necessitate detailed environmental assessment since their expected negative environmental impacts are minor to negligible or may only require some of the mitigation measures set forth in the Checklist. Projects under category (a), that require a full EIA under the Montenegro legislation or that are similar to a World Bank ”A” project, will not be financed by the MIDAS Grants Program. These limit intensive cattle and farm animal raising activities that are based on1 more than 5.000 broilers, 6.000 turkeys and hens, 2.000 pigs or 500 sows with piglets (up to 30 kgs), and 200 places for cattle, sheep, goat, horses or donkeys. 1 Regulation about projects for which an Environmental Impact Assessment is required (Official Gazette No 20/07 RMNE) and the Revision of the Decree on projects for which an Environmental Impact Assessment is required (Official Gazette No 47/2013 RMNE). 3 Projects that will result in the displacement of any third parties formally or informally occupying or using the land on which they will be implemented, will not be financed. This will be controlled as part of the environmental and social screening process. All activities on international waterways or tributaries to such water ways, that may cause changes in the quality or quantity of the water supplied to the riparian states, shall not be financed. These projects will be subject to additional review and control by World Bank. 1.11 Environmental safeguards documentation Each application will have a completed Environmental and Social Checklist Questionnaire (Annex 1). The completed Checklist will be saved in the project file for each application, detailing the sort of due diligence required for the given activity. In the event that the need to present an EMP will be determined after the application has been submitted, either during the review of the SfP, or the on-spot control, the application will be returned or the applicant will be asked to prepare an EMP. The applicant is responsible for preparing the EMP. Both the Safeguard Specialist of the Project and the Extension Service will be readily available to provide the needed support to the applicant to prepare the EMP as necessary. The EMP, together with the Checklist for Safeguards, will be saved in the Grant file. Examples of EMPs have been given within Annex 1. Activities in protected areas will be subject to the site-specific EMP which shall build on the provisions of the templates in Annex 1, but will also include specific measures which are mandated by the Montenegrin laws, proclamations of protected areas, and various decrees and decisions which govern such activities in protected areas. These EMPs will be subject to disclosure and public consultation processes. The Project Safeguard Specialist will review and approve the EMP submitted, while the EMPs for activities in protected areas will be sent to the World Bank environmental specialist for review and guidance. Disclosure: The completed EMPs (for projects where EMPs are deemed as necessary according to the Checklist) will be disclosed in a public place near the proposed subproject location. The public places may be either municipal buildings, libraries, train stations or simply bulletin boards, which would ensure that the majority of project-affected stakeholders are informed. Furthermore, the Project website will also be used to disclose the EMPs and a means of receiving feedback or grievances will be established at the website as well (e-mail or regular address). For the protected areas EMPs, after disclosure, with sufficient time to review the documents, a public consultations process will be carried out (and announced beforehand) in order to ensure all of the possibly affected public is notified of the planned works and has a chance to state their opinion on the activity. Records of such consultations will be an integral part of the EMP and will be submitted along with the regular application. The aim of the disclosure and the public consultations is to ensure all of the support or complaints are received ahead of works, so that the design and EMP can be accordingly revised in order to prevent complaints once works are implemented. The Borrower will ultimately be responsible for the consultations and ensuring that all of his/her neighbors or eventually affected stakeholders are consulted. 4 1.12 Monitoring and Reporting As part of the normal supervision activities carried out by the Project Team they will support the Extension Service and SfP to perform desk and field/based supervision functions to assure compliance of the projects financed by the Grants Program with World Bank safeguard policies. The form for supervision to be filled out for site visits and on the spot controls is given in Annex 2. All investments will be monitored by the Project Team and/or designated MARD sectors, with adequate reporting being submitted to the World Bank team as well. The further details of the monitoring and reporting practices will be fully developed in the overall Grant Operational Manual. 5 Annex 1 – Checklist for Safeguards and Examples of Environmental Management Plans (EMPs) Name of Project or description of activity/ (Reference number): Village/Municipality: Name of applicant: Contact: ENVIRONMENTAL AND SOCIAL CHECKLIST QUESTIONNAIRE (must be filled out and filed for every application) General issues Yes/No Specific Features (circle) 1. Is the project of such a scope that it will Yes require an environmental impact assessment (EIA) as required by Montengrin legislation (EIA law 80/05 and decree 20/07 and 47/2013 No If YES, the project is not eligible for support. List 1) If NO, complete the Checklist below. Social issues Yes/No Specific Features (circle) 2. Can the applicant present evidence of Yes If NO, the project is Identify another site ownership or voluntary donation of the site for not eligible for realizing the project? support No 3. Will the implementation of the project result in Yes If YES, the project is Identify another site the displacement of any third parties formally not eligible for or informally occupying or using the land on support which it will be implemented? No Environmental issues Yes/No Specific Features Alternative Mitigation Measures (circle one or more) (circle) Location of the Activity 4. Will this project be implemented in protected Yes If answer is “yes” a) This activity needs to prepare a site-specific EMP areas (protected or national parks, landscapes, consultation with the that will incorporate all of the local requirements ecosystems, including marshlands or aquatic World Bank task team and best acceptable environmental practices systems) or will it impact protected endemic No and environmental b) All necessary local permits have been obtained plant-, fungi- or animal species, or their specialist is mandatory c) The activity is in accordance with the management habitats? regime for a given location d) There will be no use of endemic or protected species 5. Will the project activities take place in/close to Yes a) The project will not risk damage to any such site archeological or cultural sites? b) Special care will be taken to protect such a site, e.g. fencing to protect from animals or it will be included in No EMP for construction works c) The project is carried out in coordination with authority on cultural/archeological sites and according to regulations d) Other (please state) 6. Will the project include changes in the Yes a) Minimal land-use changes – within the same category predicted land-use and will include works that b) Land-use change will be undertaken only after might endanger the soil/land, see also section authorization by designated bodies, e.g. forestry on erosion. (logging, changing pasture to No department for logging, etc. 6 agriculture land, deforestation, etc) c) Planned activities will not endanger soil/land d) Other (please state) 7. Will the project affect sensitive ecosystems, Yes If answer is “yes” a) For aqua-culture: there exists a storage and such as wetlands, marshlands or aquatic consultation with the management facility for fish waste ecosystems World Bank task team No and environmental b) Fish farms have incorporated best available measures specialist is mandatory on pollution reduction, such as a closed, re-circulated system or other c) Other (please state) Construction 8. Will the project include construction or Yes This activity requires an Environmental Management rehabilitation of a building, tank, pit or similar Plan. structure? No Example of EMP (No. 1) is give in anex (for General Construction and optional for operation of the stall). 9. Will the project include demolition or removal Yes This activity requires an Environmental Management of an existing structure? Plan. No Example of EMP (No. 2) is give in anex (for Demolition Activities). 10. Will the project result in increased manure Yes This activity requires an Environmental Management production or improvements in manure Plan. collection & management? No Example of EMP (No. 3) is give in anex (for Manure Management Activities). 11. Will the project include construction materials Yes a) Logging will only take place after written authorization from own logging by designated authority (The Forestry Management of Montenegro) and with due consideration to the No environment Purchases made for equipment/animals/plants 12. Will the project include purchasing of Yes a) All machinery will be regularly maintained by machinery and/or other farm equipment authorized service and repair companies (including generators)? b) Machinery will be stored and refuelled on locations No where spills onto the soil are not possible. 13. Will the project increase number of animals Yes a) Grazing management will ensure that carrying grazing on the land? capacity of pastures and meadows are not exceeded. b) Animals will not be grazing in sensitive areas No c) Animals will be stall fed d) Other (please state) 14. Will the project involve import of living Yes a) Only certified material and sources will be used organisms, e.g. saplings, insects, animals, etc b) No alien species will be imported, e.g. only species normally resident in the region No c) All imported animals will have veterinary certificates according to regulations. d) Other (please state) Manure management 15. Will the project result in increased manure Yes a) The manure will be stored in a leak-proof lagoon or production? tank designed for this purpose. b) The project includes construction of a manure No management/storage facility to EU standard c) Manure will be stored in such manner that it does not pollute groundwater or open waterways d) Manure will be used as fertilizer in such manner that it does not over-fertilize land or risk polluting groundwater or open waterways. e) Manure will be sold f) Other, please state: 7 Air Quality Protection 16. Will the project increase emission of Yes a) Adequate ventilation for air and fumes will be in place pollutants into the atmosphere? This includes b) Filters for absorbing odors will be used but is not limited to: c) Adequate chimney & fireplace for solid fuel burning - Fire smoke, No d) Any other materials regarded as hazardous will be - dust, stored in a safe place to minimize risk of accidental - odors or contamination water, air or soil - exhaust fumes. e) Other (please state) Water Quality Protection 17. Will the project increase emission of Yes a) Waste water will be transferred to lagoon or a septic pollutants into the water? tank b) Separate wastewater collection system is used No c) Controlled use of pesticides and artificial fertilizers according to best EU practices d) Any other materials regarded as hazardous will be stored in a safe place to minimize risk of accidental contamination water, air or soil e) Other (please state) 18. Will the project include areas that are Yes a) The project will not include activities likely to increase sensitive for erosion, e.g. plantations on slopes erosion or project will reduce erosion or increased grazing in sensitive areas b) Measures will be taken to minimize erosion No c) Waterways will be protected from erosion sediment load from the project site. d) Other (please state) Waste Generation 19. Will the project lead to increased waste Yes a) Waste will be collected and stored in a designated generation? area b) The waste will be transported to a municipality No disposal site, e.g. landfill, according to regulations c) Organic waste will be sold d) Organic waste will be recycled on the farm e) Other (please state) 20. Can the waste generated within the project Yes a) Storage of hazardous waste will be in safe containers be classified as hazardous? and according to regulations Hazardous waste may include, but not be limited b) Contract with authorized collectors to takeover and too, animal carcasses, toxic materials, No transport the waste pesticides, and veterinary/medical waste. c) Disposal of animal carcasses according to recommendations of the veterinary office d) Any other materials regarded as hazardous will be stored in a safe place to minimize risk of accidental contamination water, air or soil e) Other (please state) FOLLOW UP: The following activity is approved with the additional requirements (MIDAS internal use only) 1.) EMP No. ____ to be used 2.) Specific mitigation measures as listed above under question ____ 3.) Specific EMP made for activities in protected areas and attached to application I certify to the best of my knowledge that the information I certify to the best of my knowledge that the information provided above provided above is true and that I shall implement this activity in has been verified during the application processing and that the adequate the most sound environmental and social manner. EMPs and/or mitigation measures have been shared with the applicant. Name of applicant: _______________________ Name of reviewer I: _______________________ Signiture: _______________________________ Signiture: _______________________________ Name of reviewer II: _______________________ Signiture: _______________________________ 8 Environmental Management Plan No. 1 for General Cost Institutional Responsibility Comments Construction (e.g. (This Plan includes questions related to operation of secondary stalls for optional use) impacts) If the construction includes demolition, use also EMP No. 2 Phase Issue Mitigating Monitoring Measures Install / Operate Monitor Install/ Operate Monitor Measure Construction Dust and noise Limit operation to Monitor complaints from 1 m3 of water for Workers / Contractor generated during daily hours, when neighbors, visually dust Contractors and PMU construction higher noise level ensure dust generation suppressing: is allowed. is acceptable COST For prolonged Monitor working hours work, ensure noise and noise levels levels are (audibly) acceptable In case of significant dust emissions use water to suppress dust Construction Exhaust emissions Ensure use of best Monitor types of Workers / Workers and and vibrations from available machinery used and idle Contractors PMU the machinery machinery running Do not allow machinery to idle 9 Environmental Management Plan No. 1 for General Cost Institutional Responsibility Comments Construction (e.g. (This Plan includes questions related to operation of secondary stalls for optional use) impacts) If the construction includes demolition, use also EMP No. 2 Phase Issue Mitigating Monitoring Measures Install / Operate Monitor Install/ Operate Monitor Measure Construction Construction may Ensure adequate Monitor sources of Workers / Workers and use natural and authorized materials and Contractors PMU materials such as procurement of approvals/receipts wood or stone that stone and wood are obtained Ensure authorized through depletion logging of wood, of natural as approved by the resources designated authority (Uprava za šume Crne gore – the Forestry Management of Montenegro) and with due consideration to the environment Construction Soil pollution Maintenance of Visually inspect for Cost of Workers / Workers and caused by oil and machinery at signs of leaks excavating 1m3 Contractors PMU grease leakage approved sites of soil with spill Storage of COST machinery on non- permeable surfaces Clean-up of spills 10 Environmental Management Plan No. 1 for General Cost Institutional Responsibility Comments Construction (e.g. (This Plan includes questions related to operation of secondary stalls for optional use) impacts) If the construction includes demolition, use also EMP No. 2 Phase Issue Mitigating Monitoring Measures Install / Operate Monitor Install/ Operate Monitor Measure Construction Soil and water Ensure proper Visually Cost to transport Workers / Farmer, pollution from waste Maintain receipts from waste per Contractors Workers and improper waste management at designated landfill site kilometer to site PMU management designated landfill for all construction sites wastes Maximize reuse, especially of inert materials and useful topsoil Construction Hazardous All hazardous Visually inspect storage Cost of transport Workers / Farmer, materials materials or waste facilities for hazardous and disposal Contractors Workers and will be stored in a materials or waste. PMU safe place to Maintain receipts for minimize risk of disposal of hazardous accidental materials contamination water, air or soil Construction Contamination of Ensure all Visually inspect that Cost of transport Workers / Farmer, soil and/or ground wastewater is there are no releases of and disposal Contractors Workers and water caused by collected in leak wastewater or liquid PMU releases of proof septic tanks wastes into the wastewater or which are regularly environment liquid waste emptied 11 Environmental Management Plan No. 1 for General Cost Institutional Responsibility Comments Construction (e.g. (This Plan includes questions related to operation of secondary stalls for optional use) impacts) If the construction includes demolition, use also EMP No. 2 Phase Issue Mitigating Monitoring Measures Install / Operate Monitor Install/ Operate Monitor Measure Operation Manure production Manure is stored in Monitor runoff or leaking Cost of Final user Farmer, and organic waste designated tank or establishing a /farmer Workers and lagoon or in such tank PMU way that it does not risk pollution of groundwater or Cost of transport water ways or establishing buffer zone around storage Operation Waste water and Ensure that Visually monitor Cost of Waste or Final user Farmer, waste production wastewater is not Maintain receipts for wastewater /farmer and Workers and entering disposal storage and workers PMU freshwater sources disposal and other waste is collected and disposed of according to regulations Operation Handling of All hazardous Visually inspect storage Cost to establish Final user Farmer, hazardous materials or waste facilities for hazardous safe storage /farmer and Workers and materials or waste, will be stored in a materials or waste workers PMU including but not safe place to limited to: toxic minimize risk of Cost of takeover materials, accidental Keep receipts of of hazardous veterinary supplies contamination takeover of hazardous waste by or waste, pesticides water, air or soil waste by authorized authorized and pesiticide collector. collector containers, animal carcasses. Hazardous waste will be handed over to authorized collector 12 Environmental Management Plan No. 1 for General Cost Institutional Responsibility Comments Construction (e.g. (This Plan includes questions related to operation of secondary stalls for optional use) impacts) If the construction includes demolition, use also EMP No. 2 Phase Issue Mitigating Monitoring Measures Install / Operate Monitor Install/ Operate Monitor Measure Operation Animal safety Ensure that Check number of Final user Farmer, number of animals animals against design /farmer and Workers and do not exceed workers PMU what the stable was designed for. Cost of fencing or similar. Ensure that animals are kept out of dangerous areas, 13 Environmental Management Plan No. 2 for demolition of Cost Institutional Responsibility Comments buildings or structures (e.g. secondary impacts) Phase Issue Mitigating Monitoring Measures Install / Operate Monitor Install/Operate Monitor Measure Demolition Dust and noise Limit operation to daily hours, Monitor complaints 1 m3 of water for Workers / Contractor generated during when higher noise level is from neighbors, dust suppressing: Contractors and PMU demolition allowed. visually ensure dust For prolonged work, ensure noise generation is acceptable COST levels are acceptable In case of significant dust Monitor working emissions use water to suppress hours and noise dust levels (audibly) Demolition Soil pollution caused Maintenance of machinery at Visually inspect for Cost of excavating Workers / Workers by oil and grease approved sites signs of leaks 1m3 of soil with spill Contractors and PMU leakage Storage of machinery on non- COST permeable surfaces Clean-up of spills Demolition Soil and water Ensure proper waste Visually Cost to transport Workers / Farmer, pollution from management at designated Maintain receipts waste per kilometer Contractors Workers improper landfill sites from designated to site and PMU management of Maximize reuse, especially of landfill site for all construction waste inert materials and useful topsoil construction wastes 14 Environmental Management Plan No. 2 for demolition of Cost Institutional Responsibility Comments buildings or structures (e.g. secondary impacts) Phase Issue Mitigating Monitoring Measures Install / Operate Monitor Install/Operate Monitor Measure Demolition Hazardous materials All hazardous materials or waste Visually inspect Cost of transport Workers / Farmer, will be stored in a safe place to storage facilities for and disposal Contractors Workers minimize risk of accidental hazardous materials and PMU contamination water, air or soil or waste. Cost of takeover of hazardous waste by Hazardous waste will be handed authorized collector over to authorized collector. Keep receipts of takeover of hazardous waste by authorized collector. Demolition Asbestos Use qualified company for Company has Cost of disposal of Final user Farmer, handling asbestos and ensure qualifications for asbestos in a safe /farmer Workers contractual obligation to ensure asbestos manner and and PMU human and environmental safety. according to Asbestos will be treated as regulations hazardous waste. Transport and disposal of asbestos will be like hazardous waste 15 Environmental Management Plan No. 3 for Manure Cost Institutional Comments Management Responsibility (e.g. secondary impacts) Phase Issue Mitigating Monitoring Install / Operate Monitor Install/ Monitor Measure Measures Operate Operation Manure Manure is stored in Monitor runoff or Cost of Final user Farmer, production and designated tank or lagoon or leaking establishing a tank /farmer Workers organic waste in such way that it does not and PMU risk pollution of groundwater Cost of transport or water ways or establishing buffer zone around storage Operation Waste water and Ensure that wastewater is not Visually monitor Cost of Waste or Final user Farmer, waste production entering freshwater sources Maintain receipts for wastewater /farmer Workers and other waste is collected disposal storage and and and PMU and disposed of according to disposal workers Collection tank is regulations leakproof Operation Emptying of Manure will be used on the Farmer will note Final user Farmer, manure tank and farmer’s agricultural land or emptying intervals /farmer Workers final disposal of pasture and locations where and and PMU manure Manure will not be disposed manure was taken workers of in areas that are not Farmer will also owned by the farmer or keep evidence of without owner’s consent manure sold Manure can be sold to third Tanks should be parties for agricultural use designed to ensure sufficient capacity and emptying intervals 16 Environmental Management Plan No. 3 for Manure Cost Institutional Comments Management Responsibility (e.g. secondary impacts) Phase Issue Mitigating Monitoring Install / Operate Monitor Install/ Monitor Measure Measures Operate Operation Animal and Ensure that number of Check number of Final user Farmer, human safety animals do not exceed what animals against /farmer Workers the stable was designed for. design and and PMU workers Cost of fencing or Ensure that animals are kept Ensure covers on similar. out of dangerous areas septic tanks Ensure septic tanks are covered and off limits to both animals and humans Ensure means for emergency exits from the pits/tanks Operation Odor generation Use green buffer zones or Monitor complaints Greenery for 1 m Final user Farmer, odor suppressing covers if from neighbors length COSTS /farmer Workers working in densely populated Covers COSTS and PMU areas Operation Aesthetic Ensure that the constructed Visually monitor Final user Farmer, degradation tanks fit into the surroundings /farmer Workers and and PMU workers 17 Annex 2 - Environmental Compliance Report – MIDAS GRANTS 1. Enterprise borrower: 2. Contact person: 3. City/Township/Village: 4.Original loan amount: 5. Environmental Permit required: dated: Issued by: 6. Was EMP required during preparation: (if not, go to question 9. below) 7. EMP completed/submitted on date: 8. Summarized mitigation measures from EMP: Measure: Status of implementation/major issues/ difference from EMP noted: 9. Site visits (date): 10. Please list main environmental concerns that were noted on site during the visit, or that differ from what was prescribed in the EMP (if an EMP was prepared): 11. Please list proposed improvements to be followed up on during next site visit: 12. Project is in full compliance: YES Partial – improvements recommended NO 13. Signiture of officer and date: This environmental report is to be prepared and filled out by the designated official of the Proto-Paying sector during or immediately after a site visit, signed and dated and to be kept on records for a given grant. 18