Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2018-08-15 2019-09-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): National Remote Sensing Centre WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2019-2020-NRSC- 546694 / Furnishing of NHP Pending Institutional Capacity Request for GIS Workcentre - NHP GIS IBRD / 87250 Post 46,153.85 0.00 Implementati 2019-10-16 2019-12-24 2020-02-07 Enhancement Quotations Lab Cubilces+ Conference on Hall NHP-2019-2020-NRSC- 625771 / Furnishing of NHP Pending Institutional Capacity Request for Single Stage - One GIS Workcentre - ORF-Semi- IBRD / 87250 Post Open - National 53,846.15 0.00 Implementati 2019-12-16 2020-03-02 2020-04-16 Enhancement Quotations Envelope Circular Seating-2 Rooms-50 on Capacity Each GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2018-2019-NRSC- Under 247471 / Procurement of Water Resources Information Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 121,153.85 0.00 Implementati 2018-08-24 2018-08-29 2018-10-10 2018-12-23 2019-01-27 2019-07-26 workstation for conducting Systems Envelope on trainings at NRSC NHP-2018-2019-NRSC- 762502 / Procurement of Under Water Resources Information Single Stage - Two High-end Workstations for IBRD / 87250 Post Request for Bids Open - National 137,307.69 0.00 Implementati 2018-08-24 2018-08-29 2018-10-10 2018-12-23 2019-01-27 2019-07-26 Systems Envelope the geo-spatial data analysis on under NRSC studies NHP-2018-2019-NRSC- 284215 / Procurement of Pending NAS Storage for archival Water Resources Information Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 261,538.46 0.00 Implementati 2018-09-14 2018-09-19 2018-10-31 2019-01-13 2019-02-17 2019-08-16 and post-processing geo- Systems Envelope on spatial data generated under NHP NHP-2018-2019-NRSC- Under Water Resources Information Request for Single Stage - One 296999 / Desktop Computers IBRD / 87250 Post Open - National 11,307.69 0.00 Implementati 2018-08-29 2018-10-24 2019-04-22 Systems Quotations Envelope for NHP NRSC Activities on NHP-2018-2019-NRSC- Pending Water Resources Information Single Stage - Two 828419 / Instrumentation for IBRD / 87250 Post Request for Bids Open - National 172,846.15 0.00 Implementati 2018-10-05 2018-10-10 2018-11-21 2019-02-03 2019-03-10 2019-09-06 Systems Envelope Field Experiments on NHP-2018-2019-NRSC- Under Water Resources Information Request for Single Stage - One 728302 / Laptops for NHP IBRD / 87250 Post Limited 8,076.92 0.00 Implementati 2018-08-29 2018-10-24 2019-04-22 Systems Quotations Envelope NRSC activities on Page 1 NHP-2018-2019-NRSC- Pending Water Resources Information Single Stage - One 787622 / High-end Computer IBRD / 87250 Post Request for Bids Open - National 48,461.54 0.00 Implementati 2018-09-10 2018-09-15 2018-10-27 2018-11-26 2018-12-31 2019-06-29 Systems Envelope Server for NRSC-NHP data on NHP-2019-2020-NRSC- Pending Institutional Capacity Request for Single Stage - One 278103 / AV Equipment for IBRD / 87250 Post Open - National 30,769.23 0.00 Implementati 2019-10-22 2020-01-21 2020-02-18 Enhancement Quotations Envelope Training Facility on NHP-2019-2020-NRSC- Pending Water Resources Information Request for Single Stage - One 144072 / Highend Mobile IBRD / 87250 Post Open - National 9,230.77 0.00 Implementati 2019-10-22 2020-01-28 2020-03-28 Systems Quotations Envelope Workstation Laptop on NHP-2019-2020-NRSC- Pending 318550 / High-end Water Resources Information Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 43,076.92 0.00 Implementati 2019-10-01 2019-10-22 2019-11-12 2019-12-24 2020-01-21 2020-02-18 Workstations with Highend Systems Envelope on Graphics Card NHP-2019-2020-NRSC- Pending Water Resources Information Request for Single Stage - One 613590 / High quality IBRD / 87250 Post Open - National 7,692.31 0.00 Implementati 2019-10-15 2019-12-31 2020-01-21 Systems Quotations Envelope Colour Laser Printer on NHP-2019-2020-NRSC- Pending 753957 / Furnishing of NHP Institutional Capacity Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 123,076.92 0.00 Implementati 2019-11-01 2019-11-16 2019-12-07 2020-01-17 2020-02-03 2020-03-19 GIS Workcentre and Enhancement Envelope on Training Facility at NRSC NHP-2019-2020-NRSC- Pending Water Resources Information 303787 / Hydrological IBRD / 87250 Post Direct Selection Direct 74,615.38 0.00 Implementati 2019-10-01 2019-10-15 2019-11-26 2019-12-17 Systems Modelling Software (Mike) on NHP-2019-2020-NRSC- Pending 289577 / Field Water Resources Information Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 152,307.69 0.00 Implementati 2019-10-01 2019-10-06 2019-11-17 2020-01-30 2020-03-05 2020-09-01 Experimentation Equipment - Systems Envelope on ET Stations NHP-2019-2020-NRSC- Pending 243807 / Field Water Resources Information Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 253,846.15 0.00 Implementati 2019-10-01 2019-10-22 2019-11-12 2019-12-31 2020-01-28 2020-03-28 Experimentation Equipment - Systems Envelope on Flux Towers NHP-2019-2020-NRSC- 830830 / Field Pending Water Resources Information Single Stage - Two Experimentation Equipment - IBRD / 87250 Post Request for Bids Open - National 355,384.62 0.00 Implementati 2019-10-01 2019-10-22 2019-11-12 2019-12-31 2020-01-28 2020-03-28 Systems Envelope Permanent Soil Moisture on Probes NHP-2019-2020-NRSC- 604119 / Field Pending Water Resources Information Request for Single Stage - One Experimentation Equipment - IBRD / 87250 Post Open - National 30,769.23 0.00 Implementati 2019-10-31 2020-01-26 2020-03-26 Systems Quotations Envelope Handheld Soil Moisture on Probes NHP-2019-2020-NRSC- Pending 290264 / Large Digital Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 3,846.15 0.00 Implementati 2019-10-15 2019-12-26 2020-01-16 Display Panel for NRSC Systems Quotations Envelope on NHP Conference Room NHP-2019-2020-NRSC- 991907 / Furnishing of NHP Pending Institutional Capacity Request for Single Stage - One GIS Workcentre - ORF-Class IBRD / 87250 Post Open - National 19,230.77 0.00 Implementati 2019-10-16 2019-12-24 2020-01-13 Enhancement Quotations Envelope Room Furniture-36 Tables on with chairs NHP-2018-2019-NRSC- Pending Water Resources Information 191994 / Hydrological IBRD / 87250 Post Direct Selection Direct 96,923.08 0.00 Implementati 2019-10-01 2019-10-11 2019-11-18 2019-12-02 Systems Modelling Software on Page 2 NHP-2019-2020-NRSC- Pending 430688 / Image Analysis Institutional Capacity IBRD / 87250 Post Direct Selection Direct 110,769.23 0.00 Implementati 2019-10-01 2019-10-15 2019-11-26 2019-12-17 (ERDAS) Software for Enhancement on Training NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2018-2019-NRSC- 539558 / Procurement of Under High Resolution ALTM DEM Water Resources Information IBRD / 87250 Post Force Account Direct 125,492.31 0.00 Implementati 2018-10-01 2018-10-01 2018-10-01 2018-10-01 for flood forecasting and Systems on inundation simulations for Tapi River Basin NHP-2018-2019-NRSC- 110495 / Procurement of archived High Resolution Under Water Resources Information ALTM DEM for flood IBRD / 87250 Post Force Account Direct 578,092.31 0.00 Implementati 2018-09-14 2018-09-14 2018-09-14 2018-09-14 Systems forecasting and inundation on simulations for Godavari River Basin NHP-2018-2019-NRSC- 599443 / Procurement of addtional area High Under Water Resources Information Resolution ALTM DEM for IBRD / 87250 Post Force Account Direct 687,784.62 0.00 Implementati 2018-11-01 2018-11-01 2018-11-01 2018-11-01 Systems flood forecasting and on inundation simulations for Godavari River Basin NHP-2019-2020-NRSC- Pending Water Resources Information 750030 / Medium Resolution IBRD / 87250 Post Force Account Direct 1,104,615.38 0.00 Implementati 2019-10-01 2019-10-15 2019-11-19 2020-03-18 Systems DEM on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3