Procurement Plan COUNTRY: GHANA NAME OF PROJECT: GHANA DEDICATED GRANT MECHANISM FOR LOCAL COMMUNITIES PROJECT (G-DGM) GRANT No: SCF-FIP GRANT NUMBER: TF0A3349-GH PROJECT ID No. P145316 I. General 1. Bank’s approval Date of the procurement Plan Original: November 2017 2. Date of General Procurement Notice: November 2017 3. Period covered by this procurement plan: The procurement period of project covered from year October 2017 to March 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational / Procurement Manual Project Implementation Manual for World Bank Grant Project P145316 issued by Solidaridad Network West Africa 5. Any Other Special Procurement Arrangements: Not applicable 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) July 9, 2010 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank US$ million (yes/no) (Prior / Post) 1 Summary of the ICB 0 0 No Not applicable (Works) 2 Summary of the ICB 0 0 No Not applicable (Goods) 3 Summary of the NCB 0 0 No Not applicable (Works) 4 Summary of the NCB 0.104 1 No Post (Goods) 5 Summary of the ICB 0 0 No Not applicable (Non-Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Not applicable 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. Description of Estimated Packages Review Comments No. Assignment Cost by Bank US$ million (Prior / Post) Summary of number of 0 0 Not applicable contracts that will be let under QCBS Summary of number of 0 13 Prior Individual contracts that will be let Consultants under other methods July 9, 2010 PROCUREMENT Ghana : Dedicated Grant Mechanism for Local Communities Project PLAN General Information Country: Ghana Bank’s Approval Date of the Original Procurement Plan: 2018-03-08 2019-10-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P145316 GPN Date: 2018-01-31 Project Name: Dedicated Grant Mechanism for Local Communities Project Loan / Credit No: TF / A3349 Executing Agency(ies): Dedicated Grant Mechanism WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NCB/2019/P145316/WKS/001 / Construction of solar Component 2: Sustainable Single Stage - One powered boreholes for 20 TF / A3349 and Adaptive Community Post Request for Bids Open - National 700,000.00 0.00 Canceled 2019-03-01 2019-03-06 2019-04-05 2019-04-20 2019-05-25 2019-11-21 Envelope project communities in the Initiatives Brong Ahafo Region NCB/2019/P145316/WKS/002 / Construction of solar Component 2: Sustainable Single Stage - One powered boreholes in 18 TF / A3349 and Adaptive Community Post Request for Bids Open - National 630,000.00 0.00 Canceled 2019-03-01 2019-03-06 2019-04-05 2019-04-20 2019-05-25 2019-11-21 Envelope communities in the Western Initiatives Region RFQ/2019/P145316/WKS/001 / Siting, Drilling & Construction of 20 No. Component 2: Sustainable Request for Single Stage - One boreholes and ancillary TF / A3349 and Adaptive Community Post Limited 90,000.00 61,781.02 Signed 2019-04-16 2019-06-11 2019-12-08 Quotations Envelope works in selected DGM Initiatives Project Communities in the Bono East and Bono Regions RFQ/2019/P145316/WKS/002 / Siting, Drilling & Construction of 16 No. Component 2: Sustainable Request for Single Stage - One boreholes and ancillary TF / A3349 and Adaptive Community Post Limited 72,000.00 69,312.04 Signed 2019-04-16 2019-06-11 2019-12-08 Quotations Envelope works in selected DGM Initiatives Project Communities in the Western North Region NCB/2019/P145316/WKS/003 / Construction of limited mechanised Water Supply Systems and Caretaker Component 2: Sustainable Single Stage - One Training in Operations and TF / A3349 and Adaptive Community Post Request for Bids Open - National 600,000.00 829,704.06 Signed 2019-04-17 2019-04-22 2019-05-20 2019-06-04 2019-07-09 2020-01-05 Envelope Maintenance in selected Initiatives DGM Project Communities : Lot 1 - 20 Communities in Bono East and Bono Regions NCB/2019/P145316/WKS/004 / Construction of limited mechanised Water Supply Systems and Caretaker Component 2: Sustainable Single Stage - One Training in Operations and TF / A3349 and Adaptive Community Post Request for Bids Open - National 480,000.00 645,857.41 Signed 2019-04-17 2019-04-22 2019-05-20 2019-06-04 2019-07-09 2020-01-05 Envelope Maintenance in selected Initiatives DGM Project Communities : LOT 2 - 16 Communities in the Western North Region GOODS Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RFQ/2018/P145316/GDS/024 Component 2: Sustainable Request for Single Stage - One / 6.5 kVA diesel power TF / A3349 and Adaptive Community Post Limited 2,000.00 0.00 Canceled 2018-03-03 2018-04-28 2018-10-25 Quotations Envelope generator Initiatives RFQ/2018/P145316/GDS/013 Component 2: Sustainable Request for Single Stage - One / Supply of fire fighting TF / A3349 and Adaptive Community Post Limited 8,000.00 0.00 Canceled 2018-05-05 2018-06-30 2018-12-27 Quotations Envelope equipment Initiatives RFQ/2018/P145316/GDS/016 Component 2: Sustainable Request for Single Stage - One / Supply of medium size and TF / A3349 and Adaptive Community Post Limited 40,000.00 0.00 Canceled 2018-05-19 2018-07-14 2019-01-10 Quotations Envelope envirofit charcoal cookstove Initiatives RFQ/2018/P145316/GDS/020 / additional prints of T- Component 2: Sustainable Request for Single Stage - One shirts and caps for TF / A3349 and Adaptive Community Post Limited 3,500.00 0.00 Canceled 2018-06-06 2018-08-01 2019-01-28 Quotations Envelope communities and dedicated Initiatives groups DC/2019/P145316/GDS/012/A / Supply of tree seedlings to 11 project communities in 3 Component 2: Sustainable Request for Single Stage - One administrative districts in TF / A3349 and Adaptive Community Post Limited 94,455.14 94,232.97 Completed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope the Brong Ahafo Region - Initiatives 73,801 cashew, 48,000 acacia and 21,850 other species DC/2019/P145316/GDS/012/B / Supply of tree seedlings to 4 project communities in 1 Component 2: Sustainable Request for Single Stage - One administrative district TF / A3349 and Adaptive Community Post Limited 12,160.94 12,132.34 Completed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope (Berekum) in the Brong Initiatives Ahafo Region - 11,863 cashew DC/2019/P145316/GDS/012/C / Supply of tree seedlings to 8 project communities in 4 Component 2: Sustainable Request for Single Stage - One administrative districts in TF / A3349 and Adaptive Community Post Limited 36,278.83 36,193.50 Completed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope the Brong Ahafo Region - Initiatives 33,790 cashew and 8,000 acacia DC/2019/P145316/GDS/012/D / Supply of tree seedlings to 4 project communities in 1 Component 2: Sustainable Request for Single Stage - One administrative district (Pru) TF / A3349 and Adaptive Community Post Limited 25,025.75 24,993.86 Completed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope in the Brong Ahafo Region - Initiatives 22,839 cashew and 8,000 acacia DC/2019/P145316/GDS/012/E / Supply of tree seedlings to 1 project community Component 2: Sustainable Request for Single Stage - One (Jomoro) in Enchi TF / A3349 and Adaptive Community Post Limited 820.09 818.16 Completed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope administrative district in the Initiatives Western Region - 2,000 other species DC/2019/P145316/GDS/012/G / Supply of tree seedlings to Component 2: Sustainable 5 project communities in 3 Request for Single Stage - One TF / A3349 and Adaptive Community Post Limited 22,336.24 22,283.70 Completed 2019-01-22 2019-03-19 2019-09-15 districts in the Brong Ahafo Quotations Envelope Initiatives Region - 20,189 cashew and 8,000 acacia Page 2 DC/2019/P145316/GDS/012/H / Supply of tree seedlings to Component 2: Sustainable 3 project communities in the Request for Single Stage - One TF / A3349 and Adaptive Community Post Limited 4,100.46 4,090.82 Completed 2019-01-22 2019-03-19 2019-09-15 Enchi administrative district Quotations Envelope Initiatives in the Western Region - 10,000 other species DC/2019/P145316/GDS/012/J / Supply of tree seedlings to 1 project community Component 2: Sustainable Request for Single Stage - One (Asantekrom) in the Enchi TF / A3349 and Adaptive Community Post Limited 1,230.14 1,227.24 Completed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope administrative district in the Initiatives Western Region - 3,000 other species DC/2019/P145316/GDS/012/K / Supply of tree seedlings to 3 project communities in the Component 2: Sustainable Request for Single Stage - One Sefwi Wiawso administrative TF / A3349 and Adaptive Community Post Limited 10,046.13 10,022.50 Completed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope district in the Western Initiatives Region - 24,500 other species DC/2019/P145316/GDS/012/L / Supply of tree seedlings to Component 2: Sustainable 3 project communities in 2 Request for Single Stage - One TF / A3349 and Adaptive Community Post Limited 4,100.46 4,090.82 Completed 2019-01-22 2019-03-19 2019-09-15 administrative districts in Quotations Envelope Initiatives the Western Region - 10,000 other species DC/2019/P145316/GDS/012/M / Supply of tree seedlings to Component 2: Sustainable 2 project communities in the Request for Single Stage - One TF / A3349 and Adaptive Community Post Limited 2,460.28 2,454.49 Completed 2019-01-22 2019-03-19 2019-09-15 Sefwi Juaboso administrative Quotations Envelope Initiatives district in the Western Region - 6,000 other species DC/2019/P145316/GDS/012/N / Supply of tree seedlings to Component 2: Sustainable 8 project communities in 5 Request for Single Stage - One TF / A3349 and Adaptive Community Post Limited 8,610.97 8,590.71 Completed 2019-01-22 2019-03-19 2019-09-15 administrative districts in Quotations Envelope Initiatives the Western Region - 21,000 other species GH-SOLIDARIDAD-123239- GO-RFQ / Production and Component 2: Sustainable Supply of seedlings to Request for Single Stage - One TF / A3349 and Adaptive Community Post Limited 1,522.62 1,486.99 Completed 2019-07-18 2019-07-23 2020-01-19 Community-Based Quotations Envelope Initiatives Organisation - 4,000 economic trees to Kunkumso GH-SOLIDARIDAD-123242- GO-RFQ / Production and supply of seedlings to Component 2: Sustainable Request for Single Stage - One Community-Based TF / A3349 and Adaptive Community Post Limited 1,141.97 1,115.24 Completed 2019-07-18 2019-07-23 2019-08-22 Quotations Envelope organisations - 3,000 Initiatives economic trees to Jomoro Enchi GH-SOLIDARIDAD-123245- GO-RFQ / Production and Component 2: Sustainable supply of seedlings to Request for Single Stage - One TF / A3349 and Adaptive Community Post Limited 1,065.38 1,040.89 Completed 2019-07-18 2019-07-23 2019-08-22 Community-Based Quotations Envelope Initiatives Organisations - 2,800 economic trees to Elleukrom GH-SOLIDARIDAD-123248- GO-RFQ / Production and Component 2: Sustainable Request for Single Stage - One supply to Community-Based TF / A3349 and Adaptive Community Post Limited 3,425.90 3,345.72 Completed 2019-07-18 2019-08-05 2019-09-04 Quotations Envelope organisations - 18,000 acacia Initiatives to Kwame Danso Page 3 NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DC/2018/P145316/NCS/003 / Airtime with radio stations Component 2: Sustainable Under for capacity building in 52 TF / A3349 and Adaptive Community Prior Direct Selection Direct 12,000.00 0.00 2019-01-14 2019-01-19 2019-02-23 2019-08-22 Review communities - 5 radio Initiatives stations CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CQS/2018/P145316/SER/021 / Consultancy for illustration, Component 1: Capacity Consultant design and printing of DGM TF / A3349 Building for Local Post Qualification Open - National 17,500.00 13,109.93 Completed 2018-03-01 2018-03-22 2018-05-05 2018-06-04 2018-07-09 2019-01-05 capacity building products Communities Selection for local communities CQS/2018/P145316/SER/020 / Consultancy services for Component 1: Capacity Consultant Illustration, graphic TF / A3349 Building for Local Post Qualification Open - National 2,000.00 2,331.77 Completed 2018-01-31 2018-02-07 2018-02-21 2018-02-28 2018-04-04 2018-10-01 designing and printing for Communities Selection the Ghana DGM Project INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IC/2018/P145316/SER/005 / Consulting services to Component 2: Sustainable Individual support beneficiaries on tree TF / A3349 and Adaptive Community Post Consultant Limited 15,000.00 25,000.00 Signed 2018-04-16 2018-04-21 2018-05-12 2018-06-16 2018-12-13 planting, agro forestry, field Initiatives Selection based cocoa and timber tree planting IC/2019/P145316/SER/020 / Recruitment of a Component 2: Sustainable Individual hydrogeologist with expertise TF / A3349 and Adaptive Community Post Consultant Limited 20,000.00 34,562.50 Signed 2019-01-14 2019-01-19 2019-02-09 2019-03-16 2019-09-12 in solar powered mechanised Initiatives Selection boreholes IC/2018/P145316/SER/008 / Component 2: Sustainable Individual Consulting services to TF / A3349 and Adaptive Community Post Consultant Limited 8,000.00 0.00 Canceled 2018-04-02 2018-04-07 2018-04-28 2018-06-02 2018-11-29 support beneficiaries - Soil Initiatives Selection Scientist and Composting SS/2018/P145316/SER/004 / Component 2: Sustainable Consulting service to TF / A3349 and Adaptive Community Prior Direct Selection Direct 2,000.00 0.00 Canceled 2018-04-02 2018-04-12 2018-06-16 2018-07-16 translate DGM Grant Initiatives Manuals to Twi SS/2018/P145316/SER/007 / Component 2: Sustainable Consulting services to TF / A3349 and Adaptive Community Prior Direct Selection Direct 12,000.00 0.00 Canceled 2018-04-09 2018-04-19 2018-06-23 2018-12-20 support beneficiaries on fire Initiatives prevention Page 4 IC/2018/P145316/SER/006 / Component 2: Sustainable Individual Recruitment of Agriculture TF / A3349 and Adaptive Community Post Consultant Limited 15,000.00 27,412.50 Signed 2018-04-16 2018-04-21 2018-05-12 2018-06-16 2018-12-13 Specialist (yam cultivation Initiatives Selection practices) IC/2019/P145316/SER/021 / Training of 3 Community- Based Organisations Component 2: Sustainable Individual (Charcoal Burners and TF / A3349 and Adaptive Community Post Consultant Direct 6,000.00 5,988.48 Completed 2019-02-08 2019-02-18 2019-03-11 2019-04-15 2019-10-12 Buyers Associations) in the Initiatives Selection Brong Ahafo Region in organizational development and climate responsiveness IC/2019/P145316/SER/022 / Training of 4 Community- Component 2: Sustainable Individual Based Organisations in TF / A3349 and Adaptive Community Post Consultant Direct 8,000.00 7,984.64 Completed 2019-02-08 2019-02-18 2019-03-11 2019-04-15 2019-10-12 Western Region in Initiatives Selection organizational development and climate responsiveness IC/2019/P145316/SER/023 / Training of 3 Community- Component 2: Sustainable Individual Based Organisations in the TF / A3349 and Adaptive Community Post Consultant Direct 6,000.00 5,988.48 Completed 2019-02-08 2019-02-18 2019-03-11 2019-04-15 2019-10-12 Brong Ahafo Region in Initiatives Selection organizational development and climate responsiveness GH-SOLIDARIDAD-118425- CS-INDV / Training and Component 2: Sustainable Individual setting up of 4 CBOs in TF / A3349 and Adaptive Community Post Consultant Direct 15,000.00 14,377.88 Signed 2019-06-07 2019-06-07 2019-06-14 2019-07-19 2020-01-15 new technologies of Initiatives Selection Beekeeping GH-SOLIDARIDAD-125504- CS-CDS / Engagement on Component 3: Project leadership training for DGM TF / A3349 Governance, Monitoring, and Post Direct Selection Direct 3,200.00 2,800.00 Completed 2019-07-30 2019-07-30 2019-08-05 2019-09-04 National Steering Committee Evaluation Members GH-SOLIDARIDAD-142009- CS-INDV / Climate Change Ambassador - Provision of music video on climate Component 1: Capacity Individual Pending change and Pro Bono TF / A3349 Building for Local Post Consultant Direct 12,500.00 0.00 2019-10-22 2019-10-31 2019-11-05 2019-11-19 2020-11-13 Implementation Service as Climate Change Communities Selection Ambassador for the Ghana Dedicated Grant Mechanism Project Page 5