Procurement Plan I. General 1. Project Information Country : India Borrower : Department of Finance, GoR Project Name : Strengthening Public Financial Management in Rajasthan (P156869) Bank’s Approval Date of the Procurement Plan: October 06, 2016 [as updated regularly on STEP] 2. Date of General Procurement Notice: March 22, 2016 3. Period covered by this Procurement plan: 18 months 4. Risk Rating for the Implementing Agencies: Substantial II. Goods, Works and Non-Consulting Services 1. (a) Procurement Methods Procurement Method Threshold (US$ Equivalent) 1 Open International (Goods) Above 3 million 2 Open National (Goods) Above 100,000 and up to 3 million (with NCB conditions) – as per para 3.3 and 3.4 of the Guidelines 3 Open International (Works) Above 40 million Open National (Works) Above 100,000 3 Shopping (Goods/Works) Up to 100,000 and up to 40 million 4. Open International (Non-consulting Above 3 million Services) 5 Open National (Non-consulting Up to 3 million Services) 6 Direct Contract As per para 3.7 of Guidelines (b) Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Sl. Category Prior Review Threshold Comments No. (US$ Equivalent) 1 Works Above US$ 10.0 million All Contracts 1 Goods Above US$ 2.0 million All Contracts 2 Non-consulting Services Above US$ 2.0 million All Contracts 2. Pre-qualification: Bidders shall be pre-qualified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): Not applicable 1 4. Reference to (if any) Project Operational/Procurement Manual: Under preparation 5. NCB Provisions: a) Only the model bidding documents for NCB agreed with the Bank (and as amended for time to time), shall be used for bidding; b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; c) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State; d) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; e) Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); f) Re-bidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project; g) To improve efficiency and transparency of small value purchases in Bank financed projects, the Bank has agreed to allow use of Government e-Market place (GeM) as follows: (i) Use of GeM is allowed in lieu of shopping up to US$ 30,000 in catalogue mode; (ii) Use of GeM is allowed in lieu of shopping up to US$ 100,000, provided there are at least 3 suppliers for the item on GeM and the Purchaser uses RFQ (mini competition or bidding among suppliers) feature on GeM to discover the final price; (iii) In both above cases Borrowers will record their assessment on reasonableness of price; and (iv) GeM is not to be used in lieu of NCB. h) Two or three envelope system will not be used (except when using e-procurement system assessed and agreed by the Bank). 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) Available on STEP 2 III. Selection of Consultants 1. (a) Procurement Methods Sl. Procurement Method Threshold (US$ Equivalent) No. 1 Selection based on Consultants’ Qualifications / Least Up to 300,000 Cost Selection 2 Single-source Selection of consulting firms As per para 3.9 – 3.11 of Guidelines 3 Selection of Individual Consultants/ Sole Source As per Section V of Guidelines Procedures for the Selection of Individual Consultants 4 Quality- and Cost-based Selection/ Quality-based For all other cases Selection/ Selection under a Fixed Budget 5 i. International Shortlist Above US$ 800,000 ii. Shortlist may comprise national consultants Up to US$ 800,000 only (b) Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above USD 1.0 million All Contracts 2. Individual Up to US$ 300,000 All Contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost up to US$ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA IV. Other Requirements / Information (applicable for all procurements) a) Even for Post Review cases, the inputs of Bank on TORs will be obtained by project. b) The above thresholds are for the initial 18-month implementation period. Based on the procurement performance of the project, these thresholds may be subsequently modified. c) The prior review thresholds will also be indicated in the procurement plan. The procurement plan will be subsequently updated annually (or at any other time, if required), and will reflect any change in prior review thresholds. d) The World Bank will carry out an annual ex-post procurement review falling below the prior review thresholds indicated above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the grant. 3 PROCUREMENT India : Strengthening Public Financial Management in Rajasthan PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-10-06 2019-10-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P156869 GPN Date: Project Name: Strengthening Public Financial Management in Rajasthan Loan / Credit No: IBRD / 88550, / Executing Agency(ies): Department of Finance, Government of Rajasthan WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DOF-5924-GO-RFQ / Procurement of Office Furniture Items ( Modular Request for Single Stage - One office furniture, computer / Post Open - National 24,220.00 25,256.86 Signed 2017-01-28 2017-03-08 2017-04-07 Quotations Envelope furniture, and storage furniture etc.) for SPFM- PMU office establishments. IN-DOF-5925-GO-RFQ / Procurement of computers , peripherals , software Request for Single Stage - One / Post Open - National 18,713.00 15,501.03 Signed 2017-01-28 2017-03-07 2017-04-01 licenses (MS Office & Anti- Quotations Envelope Virus) ,UPS etc. for SPFM- PMU Office Establishments. IN-DOF-5927-GO-RFQ / Air Request for Single Stage - One Conditioners for SPFM-PMU / Post Open - National 4,550.00 4,013.90 Signed 2017-02-01 2017-03-29 2017-09-25 Quotations Envelope Office establishments. IN-DOF-5932-GO-RFB / Procurement of Hardware for Single Stage - One / Post Request for Bids Open - National 1,492,537.00 1,220,694.27 Signed 2017-02-23 2017-03-02 2017-05-15 2017-05-30 2017-07-08 2018-01-04 Commercial Taxes Envelope Department, GOR. IN-DOF-14298-GO-DIR / Procurement of IT Hardware- "OEM -IT Hardware" for Data Center of the IBRD / 88550 Post Direct Selection Direct 140,328.99 148,311.12 Signed 2017-05-05 2017-05-12 2017-06-23 2017-08-22 Commercial Taxes Department (CTD), Government of Rajasthan on single source basis. Page 1 IN-DOF-46457-GO-RFB / Supply and Installation of End User Computing IT Hardware-All In One (AIO) Desktops with UPS and Printers including computer Strengthening Expenditure Single Stage - One / Post Request for Bids Open - National 916,570.00 0.00 Canceled 2018-02-12 2018-02-19 2018-03-21 2018-04-05 2018-05-10 2018-11-06 related training for the and Revenue Systems Envelope Excise Department , Finance(Ways&Means-Debt management)) Division, and SPFC in Finance Department.) IN-DOF-5928-GO-RFQ / Printers (including multi- Project Management and Request for Single Stage - One functional printers) for / Post Open - National 6,825.00 5,518.77 Signed 2017-02-01 2018-04-01 2018-05-01 Capacity Building Quotations Envelope SPFM-PMU Office Establishments. IN-DOF-53470-GO-RFQ / Procurement of Photo Copier Project Management and Request for Single Stage - One / Post Limited 5,538.00 4,207.63 Signed 2018-03-18 2018-04-05 2018-05-05 Machine for Office Purpose Capacity Building Quotations Envelope under SPFM Project IN-DOF-53779-GO-RFQ / Project Management and Request for Single Stage - One Supply of Laptops for SPFM / Post Limited 3,846.00 3,891.16 Terminated 2018-03-19 2018-04-02 2018-05-02 Capacity Building Quotations Envelope Project IN-DOF-53780-GO-RFQ / Supply and Installation of Project Management and Request for Single Stage - One / Post Limited 3,957.00 3,539.07 Signed 2018-03-18 2018-04-02 2018-05-02 MS Office and Renewal of Capacity Building Quotations Envelope Antivirus for SPFM Project. IN-DOF-79949-GO-RFQ / Procurement of office Project Management and Request for Single Stage - One IBRD / 88550 Post Open - National 4,062.24 0.00 Canceled 2018-10-08 2018-11-29 2019-05-28 furnitures for SPFC under Capacity Building Quotations Envelope SPFM Project IN-DOF-79941-GO-RFQ / Procurement of IT Hardware including Desktop (AIO), Under Project Management and Request for Single Stage - One Laptops, UPS, Multi IBRD / 88550 Post Open - National 41,554.67 0.00 Implementati 2018-10-20 2018-12-15 2019-12-15 Capacity Building Quotations Envelope Functional Printer with on scanner & Color Printer under SPFM Project. IN-DOF-80991-GO-RFQ / Procurement of Photocopier Project Management and Request for Single Stage - One IBRD / 88550 Post Open - National 7,312.04 79,401.00 Signed 2018-10-20 2018-12-21 2019-12-21 Machine under SPFM Capacity Building Quotations Envelope Project IN-DOF-134493-GO-RFQ / Pending Project Management and Request for Single Stage - One Procurement of Furniture for IBRD / 88550 Post Open - National 1,860.00 0.00 Implementati 2019-11-09 2019-12-31 2020-06-28 Capacity Building Quotations Envelope SPFM Project on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Page 2 Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DOF-2276-CS-QCBS / Selection of Consultant for carry out an Institutional Quality And Cost- Open - IBRD / 88550 Post 540,000.00 1,047,716.20 Signed 2016-10-07 2016-10-12 2016-11-10 2016-12-08 2017-01-07 2017-02-11 2017-03-18 2018-03-18 Assessment including GST Based Selection International Readiness Assessment and training. IN-DOF-5930-CS-QCBS / Enhancing Effectiveness of Quality And Cost- Public Audit Institutions in IBRD / 88550 Post Open - National 671,641.00 845,562.76 Signed 2017-02-05 2017-02-08 2017-02-20 2017-03-23 2017-04-22 2017-05-21 2017-06-18 2019-06-18 Based Selection the Government of Rajasthan IN-DOF-5931-CS-QCBS / Strengthening Public Strengthening Decentralized Quality And Cost- IBRD / 88550 Financial Management Post Open - National 373,134.00 1,023,014.58 Signed 2017-02-05 2017-02-10 2017-02-24 2017-03-26 2017-04-05 2017-04-22 2017-05-20 2019-05-20 Participative Planning in Based Selection Framework Government of Rajasthan IN-DOF-4591-CS-QCBS / Consultancy for Training Quality And Cost- Needs Assessment (TNA) IBRD / 88550 Post Open - National 221,000.00 237,697.82 Signed 2016-12-15 2016-12-16 2017-02-18 2017-03-20 2017-04-04 2017-04-24 2017-05-06 2017-11-02 Based Selection and Development of Training Strategy IN-DOF-4592-CS-QCBS / Consultancy for Developing and Establishing a Quality And Cost- / Post Open - National 220,000.00 713,912.79 Signed 2016-12-16 2016-12-26 2017-02-26 2017-04-17 2017-05-25 2017-06-04 2017-06-18 2019-06-18 Commitment Control System Based Selection and Information System in Government of Rajasthan IN-DOF-18473-CS-QCBS / Strengthening Public Consulting Services for Data Quality And Cost- / Financial Management Post Open - National 935,701.93 915,937.73 Signed 2017-09-22 2017-09-24 2017-10-03 2017-10-31 2017-11-15 2017-11-24 2017-12-11 2020-12-10 for Policy Action in Based Selection Framework Government of Rajasthan IN-DOF-18552-CS-QCBS / Consultancy for Business Process Re-Engineering Quality And Cost- / Post Open - National 507,024.09 410,618.44 Signed 2017-06-19 2017-06-19 2017-06-19 2017-07-21 2017-08-16 2017-08-30 2017-09-07 2018-09-07 (BPR) Study of Transport Based Selection Department in Rajasthan, India IN-DOF-78202-CS-QCBS / Consultancy for Independent Project Management and Quality And Cost- IBRD / 88550 Post Open - National 181,380.16 0.00 Canceled 2018-09-14 2018-09-18 2018-12-01 2018-12-11 2019-01-10 2019-02-01 2019-02-21 2024-07-31 Verification Agency (IVA) for Capacity Building Based Selection SPFM Project IN-DOF-79935-CS-CQS / Consultancy for Public Expenditure Management -- Strengthening Public Consultant Study on Rationalization and IBRD / 88550 Financial Management Post Qualification Open - National 117,334.00 130,766.83 Signed 2018-10-15 2018-10-29 2018-12-12 2018-12-26 2019-01-26 2019-07-25 Prioritization of Programs / Framework Selection Projects / Schemes in the Government of Rajasthan IN-DOF-79940-CS-QCBS / Consultancy for Providing Technical Support to the Strengthening Expenditure Quality And Cost- Open - Under IBRD / 88550 Post 880,076.89 0.00 2018-10-15 2018-11-18 2018-12-08 2019-01-07 2019-03-08 2019-03-30 2019-04-30 2020-04-29 State Procurement and Revenue Systems Based Selection International Implementation Facilitation Cell (SPFC), GoR IN-DOF-93495-CS-QCBS / Consultancy for Strengthening Expenditure Quality And Cost- Open - Under Strengthening Cash and IBRD / 88550 Post 922,394.37 0.00 2019-03-08 2019-03-18 2019-04-29 2019-05-29 2019-06-12 2019-07-22 2019-08-26 2021-11-24 and Revenue Systems Based Selection International Implementation Debt Management System for Government of Rajasthan Page 3 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 4